Office Manager

  • Permanent
  • EE/AA Only
  • Disability
  • Greenpoint, Cape Town
  • Posted 1 week ago

FroggRecruitSA FROGG Recruitment SA

Experienced Executuve PA - Office Manager needed

Office Manager Executive PA Greenpoint Cape Town EE position

Our client is looking for an Office Manager / Personal Assistant Secretary with 10 years ++ SOLID years’ experience.

Salary and Benefits Negotiable – Normal working hours 8am to 5pm- EE Position ONLY

Duties

  • Manage the Office with 5 Admin Staff
  • Executive PA for 2 Directors
  • Monthly management report – capturing and typing up of several reports and graphs and distribution
  • Coordination of marketing business plan including typing up, design, layout and PowerPoint presentations
  • Administer all day to day affairs
  • The person will be overseeing the Administration tasks such as booking flights, preparing cost reports for projects,
  • Preparing documentation – Tenders (Must have Tenders experience)
  • Facilitating tasks of the staff such as license disk renewals, etc
  • Typing of documents and Answer Telephone
  • Keeping diary for partners
  • Liaising with contractors – Electricians, Plumbers, Builders, Architects, etc.
  • Arranging meetings and Typing of general correspondence
  • Typing up of legal agreements and other correspondence for the Financial Manager and Projects Manager
  • Local and international travel arrangements for office and family
  • PowerPoint presentations and Newsletters – current projects
  • Arranging functions
  • Potentially managing emails once, a relationship has developed
  • Looking after all personal matters: home and family
  • Recons for medical aid, personal bank accounts
  • Making sure all bills/accounts are paid monthly
  • Ordering office supplies and Keeping diaries for Managers
  • Arranging and taking minutes at meetings
  • Data Capturing – maintain client database
  • Manage regular communication with various parties
  • Initiate and compile newsletters
  • Update website by giving content to the web administrator, Facebook page and LinkedIn page
  • Control payments and petty cash
  • Arrange and attend various meetings during the year including taking minutes and distributing thereof

FROGG Recruitment SA

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