Office Administrator Manager PA

  • Permanent
  • EE/AA: Open
  • Cape Town
  • Posted 1 month ago

FroggRecruitSA FROGG Recruitment SA

Office Administrator Manager PA, Cape Town
Our client is looking for an Office Administrator / PA / Office Manager with at least 3+ years experience. Must be available Immediately.
Position:                Permanent
Salary:                    Negotiable
Starting date:       Immediately available.
Min Requirements:
  • Matric, Administration or Secretarial Qualification
  • 3+ Years’ experience as Office Administrator
  • PA Duties
  • Tenders (Must have Tenders experience)
  • PowerPoint presentations
  • Must have own vehicle & Drivers License
Duties
  • The person will be assisting us with administration tasks such as booking flights, preparing cost reports for projects,
  • Facilitating tasks of the staff such as license disk renewals, etc
  • Typing of documents
  • Answer Telephone
  • Keeping diary for partners
  • Liaising with contractors – Electricians, Plumbers, Builders, Architects, etc.
  • Arranging meetings
  • Typing of general correspondence
  • Typing up of legal agreements and other correspondence for the Financial Manager and Projects Manager
  • Local and international travel arrangements for office and family
  • Filing, faxing and e-mail
  • Newsletters – current projects
  • Potentially managing emails once, a relationship has developed.
  • Looking after all personal matters: home and family
  • Recons for medical aid, personal bank accounts
  • Making sure all bills/accounts are paid monthly
  • Ordering office supplies
  • Keeping diaries for Managers
  • Arranging and taking minutes at meetings
  • Filing, faxing and e-mail
  • Monthly management report – capturing and typing up of several reports and graphs and distribution
  • Coordination of marketing business plan including typing up, design, layout and PowerPoint presentations
  • Administer all day to day affairs
  • Data Capturing – maintain client database
  • Manage regular communication with various parties
  • Initiate and compile newsletters
  • Update website by giving content to the web administrator, Facebook page and LinkedIn page
  • Deal with all general queries
  • Control payments and petty cash
  • Arrange and attend various meetings during the year including taking minutes and distributing thereof
  • Organise and coordinate events every 6 to 8 weeks:
    • Coming up with a concept (e.g. Music; sport; book launch; wine tasting etc.)
    • Arranging the venue, catering, beverages, gifts etc.
    • Co-ordination during the event
Please apply online
Frogg Recruitment SA

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